Digitising and handling documents in public administration
Document processing and conversion tools for the day-to-day work of a digitized administration.
The context
Digital transformation with everyday tools
Modernising public administration takes both new working practices and tools that support them. FineReader PDF handles the document processing and conversion at the desk, which is where the work actually happens.
What is needed is rarely a large platform. Usually it is that any member of staff can convert, comment on, protect and archive a document properly, without switching applications.
At the workstation
What the application covers
- Paper and digital files turned into usable documents.
- OCR that turns scans into searchable PDF documents.
- Comprehensive commenting tools for collaborative work.
- PDF editing and optimisation.
- Secure removal of confidential information from documents and metadata.
- Document versions compared automatically.Corporate
- Security through encryption and digital signatures.
- Secure, long-term archiving in PDF/A.
- Accessible documents through Tagged PDF and PDF/UA.
Tasks
Four typical tasks
Document digitisation
CorporateConvert incoming and existing documents into searchable digital formats, manually or automatically with the Hot Folder function. Access to information becomes incomparably easier than with paper records.
Hot Folder automation is available in the Corporate edition only. Manual conversion is in Standard too.
Long-term archiving
Cut PDF file sizes substantially with no visible loss of quality. PDF/A support means the archive stays readable, and stays openable years from now.
Faster processing
Editing and collaboration tools for PDF documents, machine-based information search, and smooth exchange of documents across the organisation.
Document accessibility
Conversion into formats that enable accessibility. Documents digitized with OCR become readable by screen readers, even when they started as scans.
Volume licensing for public bodies
Flexible volume licensing to equip your staff, with the cost per licence falling as the number rises.
References
Public bodies using it
Two of ABBYY’s published customer references. The descriptions are as ABBYY publishes them. They are not statements by representatives.
Turkish Ministry
Optimised its document workflows and costs with FineReader PDF.
Czech General Financial Directorate
Improved its operational efficiency, saving thousands of man-hours a month with ABBYY technology.
Other sectors
See the other sectors
Case files, eDiscovery, case preparation and document comparison.
Digitising teaching materials, accessibility, and support for research.
Need licences for your organisation?
Tell us how many workstations it covers and whether you need automatic comparison or automation, since that decides the edition.